Privacy Policy of Alderbrook Consulting
Alderbrook Consulting is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, engage with our services, or otherwise interact with us. Our services include talent acquisition, employee relations management, payroll administration, HR compliance advisory, training and development programs, and workforce planning. We adhere to the General Data Protection Regulation (GDPR) and other applicable data protection laws.
1. Information We Collect
We collect various types of information to provide and improve our services to you.
- Personal Data You Provide: This includes information you voluntarily provide to us when you enquire about our services, apply for jobs through us, subscribe to our newsletters, or communicate with us. This may encompass your name, address, email address, phone number, professional history (CV/resume), employment details, educational background, and any other information relevant to the HR services we provide.
- Information We Collect Automatically: When you visit our website, we may automatically collect certain information, such as your IP address, browser type, operating system, referrer URLs, pages viewed, and the dates/times of your visits. This data is collected through cookies and similar technologies to improve site functionality and user experience.
- Information from Third Parties: We may receive information about you from third parties, such as professional networking sites, recruitment platforms, or references, only when permissible by law and with your consent where required.
2. How We Use Your Information
The information we collect is used for various purposes related to providing and improving our HR services:
- To provide our services, including talent acquisition, employee relations management, payroll administration, HR compliance advisory, training and development programs, and workforce planning.
- To respond to your inquiries and fulfil your requests.
- To match your profile with suitable job opportunities and share your details with prospective employers with your consent.
- To administer and process payroll, benefits, and maintain HR records.
- To comply with legal and regulatory obligations.
- To improve our website’s functionality and user experience.
- For internal analytical purposes, such as understanding market trends and service effectiveness.
- To send you marketing communications about our services that may be of interest to you, from which you can opt out at any time.
3. Legal Basis for Processing
We process your personal data based on the following legal grounds under GDPR:
- Consent: Where you have given clear consent for us to process your personal data for a specific purpose.
- Contractual Necessity: Where processing is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into a contract.
- Legal Obligation: Where processing is necessary for compliance with a legal obligation that we are subject to.
- Legitimate Interests: Where processing is necessary for our legitimate interests or those of a third party, provided these interests do not override your fundamental rights and freedoms.
4. Disclosure of Your Information
We may share your personal information with:
- Prospective Employers: With your prior consent, when assisting with talent acquisition services.
- Service Providers: Third-party vendors and service providers who perform functions on our behalf, such as IT support, data hosting, payroll processing, and marketing services. These parties are contractually obligated to protect your information and prohibited from using it for any other purpose.
- Business Transfers: In connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
- Legal Requirements: If required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).
5. Data Security
We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, disclosure, alteration, and destruction. These measures include encryption, access controls, and secure storage solutions. Despite these measures, no data transmission over the Internet or storage system can be guaranteed to be 100% secure.
6. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. When assessing the appropriate retention period, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
7. Your Data Protection Rights
Under GDPR, you have the following rights regarding your personal data:
- The right to be informed: About how we collect and use your personal data.
- The right of access: To request copies of the personal data we hold about you.
- The right to rectification: To request that we correct any inaccurate or incomplete personal data.
- The right to erasure ("right to be forgotten"): To request that we delete your personal data in certain circumstances.
- The right to restrict processing: To request that we limit the way we use your personal data.
- The right to data portability: To request that we transfer your personal data to another organisation or directly to you, in a structured, commonly used, and machine-readable format.
- The right to object: To our processing of your personal data in certain circumstances.
- Rights in relation to automated decision making and profiling: Not to be subject to a decision based solely on automated processing.
To exercise any of these rights, please contact us using the contact details provided below. We will respond to your request within one month.
8. International Data Transfers
As part of our services, particularly in talent acquisition, we may transfer personal data outside the European Economic Area (EEA). When we do so, we ensure appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission, to protect your data in accordance with GDPR.
9. Cookies
Our website uses cookies to enhance your browsing experience, analyse site traffic, and for marketing purposes. You have the option to accept or decline cookies through your browser settings. Please refer to our Cookie Policy for more detailed information on how we use cookies and your choices regarding them.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will post any changes on this page and encourage you to review it periodically. Your continued use of our services after any changes signifies your acceptance of the updated policy.
11. Our Contact Details
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Alderbrook Consulting
4502 Birchwood Lane, Suite 7B
Manchester, Greater Manchester
M15 4QG, United Kingdom
12. Right to Lodge a Complaint
You have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, if you believe your data protection rights have been violated.